Abstracts

Presentation Information

 

This page contains information for oral presentations and poster presentations. Make sure to review the EB photography policy for both oral and poster presentations and download the icons provided if photography or recording of your talk or poster is permitted. 

 

Oral Presentation Information

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• All speakers should check their presentations in the Speaker Ready Room at least four hours in advance of the session to verify that the content is presentable on the laptop provided. It is imperative that you follow this request to eliminate schedule delays.

• Session rooms will be equipped with standard projection equipment provided which includes a DLP data projector, laptop, 4x1 switcher, D’san programmable timer, laser pointer, and technician. 

• Speakers need to arrive at the session room 30 minutes before their session begins to touch base with the in-room AV technician. Bring your presentation on a readable USB flash drive. The AV tech will assist you in loading it onto the PC laptop provided. There is no central server system for the conference. 

• When preparing your presentation, please use standard fonts (e.g., Times, New Roman, Ariel, Helvetica, etc.). If you are using a font that is not standard it should be embedded into your PowerPoint presentation.

• Create your presentation using 16:9 aspect ratio.

• In the same folder as your presentation, include any external files that are used in the presentation, e.g. video files. 

• Copy the entire folder to a USB flash drive.

• Test your presentation on a separate laptop to ensure that the fonts are standard and that components such as movies are included - rather than linked in your presentation. 

• The operating system for the presentation laptops will be Windows 10, and software will include: Office 2019, Adobe Acrobat Reader 11, QuickTime, Windows Media Player, Flash Player, and VLC Player. Mac presentations created in Keynote will not be supported. Those individuals using Mac computers must bring their own laptop that will be tied into the switcher to run their presentations.

• We recommend that presenters bring a backup of their presentation on an alternative storage medium to cover the possibility of luggage loss, theft, and/or incompatibility.

• Microphones in the session room are provided to ensure that everyone can clearly hear the presentations. Presenters should be mindful of those who are hard of hearing and always use the supplied microphones.

Speaker Practice Rooms

You are encouraged to go to the Speaker Practice Room at least four hours in advance of your presentation to verify that the presentation will function on the equipment provided. Please note there is no central server. The speaker practice room is for updating your presentation and to check compatibility with the in-room equipment. The speaker practice room is located in the Pennsylvania Convention Center, in room 301. You will be responsible for bringing your presentation to your assigned meeting room.

Speaker Practice Room Hours

Saturday, April 2 – Monday, April 4, 7 a.m. – 5 p.m.
Tuesday, Apr. 5, 7 a.m. – 4 p.m.

 

Internet 

Session rooms do not have internet access. If your presentation requires an internet connection, please check with your programming society for approval. 

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Laptops

You do not need to bring your own laptop to the meeting room. However, if you would prefer to use your own laptop for your presentation, please review the following:

• If you are using your own laptop, it must have either a Mini‐Display Port, HDMI or USBC output to connect to the cabling that runs to the data projector in the session rooms. Some laptops have a special interface cable that attaches to the output of their laptop to hook to external switchers, monitors and data projectors. If your laptop requires this, you will be required to bring your own adaptor as they will not be provided. EB is not responsible for equipment left in the session rooms.

• Mac presentations created in Keynote will not be supported. Those individuals must bring their own laptop to be tied into the switcher so they can run it off their own computer.
   

Poster Presentation Information

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Poster Presentation Information

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Poster presenters must register for the conference and present their poster during the assigned time in person at the conference.

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Each poster board is marked with a unique board number. This unique number indicates the placement of the board within the Exhibit/Poster Hall. The designation also corresponds with the Society your poster was submitted under for grouping of Society and topics.

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• Presenters are required to present in person at the scheduled date and time programmed.

• Presenters must mount their posters no later than 9 a.m. on their day of presentation.

• Presenters are expected to be at their poster boards during the assigned session presentation time, as designated by each society. 

• Posters should be readable by viewers three feet away. Use large print and shade or color block letters when possible. A minimum font size of 28 points and a maximum of 600 words are recommended. The message should be clear and understandable without oral explanation. 

 

General Guidelines

The poster board surface area for your poster is 44” high and 44” wide. Note: You are sharing half of a full-sized poster board (90 inches long) with another presenter. Each presenter has 44" x 44" for their poster. Prepare a 6” high headline strip that runs no more than 44” wide. Post a large, typed copy of your abstract in the upper left-hand corner, including the program number. Remember to leave space on the board for colleagues to leave notes and include an email address for viewers to contact you later. 

The following guidelines will help improve the effectiveness of your poster communication:

• Initial sketch ‐ Plan your poster early. Focus your attention on a few key points that follows the main headings in your abstract typically Purpose, Methods, Results, and Conclusion.

• Rough layout ‐ Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. A blackboard is a convenient place to work. Print the title and headlines. Draw rough graphs and tables.

• Final layout ‐ The artwork is now complete. The text and tables are typed. Now ask, is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is there spatial balance? Is the flow from Purpose, Methods, Results and Conclusion easy to follow?

• Balance ‐ The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text but keep it brief. The poster should be understandable without oral explanation.

• Topography ‐ Avoid abbreviations, acronyms, and jargon. Use a consistent font throughout. An 8.5" x 11" sheet of paper enlarged 50% makes the text readable from a distance of three to five feet.

• Eye movement ‐ The movement of the eye over the poster should be natural, down the columns or along the rows. Size attracts attention. Arrows, pointing hands, numbers, and letters can help clarify the sequence.

• Simplicity ‐ Resist the temptation to overload the poster.

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Poster Printing

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Leave the tube at home! EB 2022 has three options available: 

• PosterSmith is offering a 30% discount for wrinkle-resistant fabric posters with complimentary shipping and handling through March 2, 2022. After March 2, presenters can still receive a $15 discount with the coupon code “EB2022.” Visit this link when you are ready to order your poster or to find out more information. 

• FedEx, located in the Philadelphia Marriott, will accept orders in advance to be ready for you to pick up when you arrive in Philadelphia. Email the FedEx office at usa0669@fedex.com or upload your files at printonline@fedex.com. 

• The UPS store, located in the Pennsylvania Convention Center, will accept orders up to 2 weeks prior to the meeting to be ready for pick up when you arrive in Philadelphia. 

 

Virtual Posters

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Virtual posters are also offered as an option for presenters to upload a pdf and audio recording on the EB 2022 program site. Registered attendees will have access to virtual posters for viewing and comments beginning March 25. Instructions to upload your virtual poster will be available in early March. 

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View this video for detailed instructions to upload your poster and record a 5-minute audio presentation on the virtual meeting platform. 

The first time you log into the portal, you will be required to read and sign the Virtual Privacy Notice. You will only need to agree to the Virtual Privacy Notice once.

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On Your Task Page:

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• Profile Information - Speaker profiles do not allow name changes within the Cadmium system (Virtual Platform). All name changes must be made directly with EB. 

• Name Changes for Abstract Submissions - Please make your Name Change within the abstract system. (Fees May Apply). Please review the Abstract Revision Policies. 

• Name Changes for Invited Speakers - Please contact the invited society.

• Poster Upload - Upload a single-sided, one-page pdf of your poster. The preferred poster format is a 16:9 aspect ratio and landscape orientation.

• Poster Recording - Record your audio presentation.

• Presentation Recording and Photo Policy - Agree to EB Photography and Recording Policy.

 

To Record Your Poster Audio Talk:

 

Once your presentation is uploaded, it typically takes about 5 minutes for your poster to process before you can begin to add audio via the Poster Audio Task. Once enough time has elapsed, return to your task list and click on the Poster Audio Task's blue text.

• After the page refreshes, be sure to read the informational text.

• The system will display the poster you are presenting at the bottom of this page.

• To start recording, click on the blue Start Recording button.

• The device from which you are recording your audio will need a functioning microphone. You may use an integrated microphone (already on your laptop/desktop) or connect an external microphone.

• When you begin recording your poster, the Start Recording a Stop Recording button appears along with a time indicator counting backward, showing how much recording time you have left.

• You will see a reminder showing the maximum recording time you are allowed.

• Directly above that button is an audio indicator that displays a green bar if audio is detected while you are speaking.

• If the green audio indicator is now green will show while speaking to show your microphone is working correctly.

• When you finish your recording, click the Stop Recording button.

• The system will immediately replace this button with a Save Recording button.

• You may playback what you just recorded and, if satisfied, click the Save Recording button.

• If you wish to re-record the audio for your poster, click the Delete button and restart the recording process.

• When finished, click the Complete Task button at the top of the page.

• If you replace your poster for any reason, be prepared to re-record the audio associated with it.

 

The following guidelines will help improve your poster's effectiveness: 

 

The preferred poster format is a 16:9 aspect ratio and landscape orientation.
Use large print and shade or color block letters when possible. A minimum font size of 28 points and a recommendation of 600 words maximum. The message should be clear and understandable without oral explanation.

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Initial sketch - Plan your poster early. Focus your attention on a few key points that follow the main headings in your abstract, typically Purpose, Methods, Results, and Conclusion.

Rough layout - Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. A blackboard is a convenient place to work. Print the title and headlines. Draw rough graphs and tables.

Final layout - The artwork is now complete. The text and tables are typed. Now ask, is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is there spatial balance? Is the flow from Purpose, Methods, Results, and Conclusion easy to follow?

Balance - The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text but keep it brief. The poster should be understandable without an oral explanation.

Topography - Avoid abbreviations, acronyms, and jargon. Use a consistent font throughout.

Eye movement - The eye's movement over the poster should be natural, down the columns or along the rows. Size attracts attention. Arrows, pointing hands, numbers, and letters can help clarify the sequence.

Simplicity - Resist the temptation to overload the poster.

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